Sample Meeting Request Letter to a Representative
When requesting a meeting, your letter should be simple and direct. The following is a template that can be customized and used. Do not only send an email but be sure to call your representative's office to make sure they received your email and you get a response.
The Honorable (First Name; Last Name)
Washington, DC Office
2150 Rayburn HOB
Washington, DC 20515
Dear Congressman/Congresswoman (Name),
On behalf of Fight for Zero, Inc in Brevard County, Florida, I am writing to request a brief meeting with you on (day and date), anytime between (specific hours of availability). Stakeholders from Florida's 8th Congressional District will be in Washington, D.C., that day. We welcome the opportunity to talk to you about the essential role that Congress plays in helping protect communities like ours from harmful exposures.
As you may know, Fight for Zero is vital in protecting our natural resources like the Indian River Lagoon and drinking water, and our health. We realized the importance of connecting with communities in a way that compelled them to care about environmental issues such as PFAS contamination (an invisible danger), the South Patrick Shores formerly used defense site, manatee mortalities, children's exposures levels, environmental safety in schools, disease prevention, and early detection.
Thank you for considering our request for a meeting on (date). We would very much appreciate it if your scheduler would contact me at (phone number) to schedule an appointment.
Sincerely,
Washington, DC Office
2150 Rayburn HOB
Washington, DC 20515
Dear Congressman/Congresswoman (Name),
On behalf of Fight for Zero, Inc in Brevard County, Florida, I am writing to request a brief meeting with you on (day and date), anytime between (specific hours of availability). Stakeholders from Florida's 8th Congressional District will be in Washington, D.C., that day. We welcome the opportunity to talk to you about the essential role that Congress plays in helping protect communities like ours from harmful exposures.
As you may know, Fight for Zero is vital in protecting our natural resources like the Indian River Lagoon and drinking water, and our health. We realized the importance of connecting with communities in a way that compelled them to care about environmental issues such as PFAS contamination (an invisible danger), the South Patrick Shores formerly used defense site, manatee mortalities, children's exposures levels, environmental safety in schools, disease prevention, and early detection.
Thank you for considering our request for a meeting on (date). We would very much appreciate it if your scheduler would contact me at (phone number) to schedule an appointment.
Sincerely,
How to find your representative's contact information:
FEDERAL | Visit the Congress Directory to find your representative: https://www.house.gov/representatives/
STATE | Find your Florida Representative: https://www.flsenate.gov/senators/find
COUNTY | Google (your county) commissioners
LOCAL | Google (your city) council members
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